Add Mapping configuration

Add Mapping

Follow the steps below to create new Approval Mappings per selected Project and Issue Type

1. Click Add Approval Mapping to create new Approval Mappings

   

2. Fill the field Project and click Next

   

3. Fill the field Issue Type and click Next

   

4. Select a workflow transition and click Next

   

5. Select the Available Approvals and click Next

   

6. Check that the approval mapping configuration is correct in the summary, and click Save if all is correct

   

Advanced Settings

Automatic Workflow transition

The Setup Automatic workflow transition allows you to enable:

• the Automatic transitioning of the issue based on received approbations (by default All approbations)

• the Automatic transitioning of the issue based on received rejections (by default All rejections)

Require Approval Comment

The Setup Require Approval Comment screen allows to require that the approver inserts an approval comment to justify the approval decision.

This setting is effective for approval responses provided via email and via issue web panel.

Sequential approval

Select Sequential Approval in order to enable the sequential approval.

It causes that the approval decision must be submitted in the order established on the requested approvals column.

You can choose to submit for approval the subsequent approval independently by the response gets on the preceding approval or only case of it gets an approbation (Default).

Optional approvals

Select Optional Approvals in order to choose the Optional Approvals.

The Optional Approvals consist of particular Approvals that case of they don't get the vote, the Approval is not considered but if they get the vote, their vote is considered same than other to evaluate the result of the approval stage.

By Default All approvals are considered  Mandatory.

If an issue requires at least one Optional Approval, the app behaves as described below:

• When no ‘minimum required approbations/rejection (conditioned and unconditioned)’ exists

  • the app allows the transition only when All Requested Approvals (with the exclusion of Optional Approvals replies) have been approved/rejected

• When any ‘minimum required approbations/rejection (conditioned and unconditioned)’ exists, the app evaluates the available settings as follows: 

  • All,the app allows the transition only when All Approvals (with the exclusion of Optional Approvals that have not gotten any reply) have been approved/rejected

  • Fixed Number, the app allows the transition only when the number of approvals has been reached (it includes either the optional and the mandatory approvals)

  • Percentage, the app allows the transition only when the percentage of approbations allowing to transition has been reached ( the percentage is evaluated counting the mandatory approvals and the optional approvals having replied).

E.g. Case of it's requested the 50% of approbations to transition, If the evaluation of the formula Count(approbations)/[Count(Requested Approvals)- Count (Optional Approvals) + Count (Replied Optional Approvals)] is >= 50%,  the transition is unlocked.

Condition enabling/disabling the approvals

Select Condition enabling/disabling the approvals in order to enable the approvals when the Conditional Rule, evaluated on the issue, returns true.

Abstain

Select Abstain in order to enable or disable the Abstain option for the specific Mapping.

On enabling this option you allow to approvers to abstain from taking the approval decision.

An abstention is evaluated as an agreement to the decision taken by the votes of all the other approvers.

This setting overrides the Abstain Global setting.

Super Approvers

Select Super Approvers in order to Setup expressions identifying the Super Approvers.

Transition on rejecting

Select Transition on rejecting in order to select the transition to perform on rejecting.

⚠ In order to transition the issue on the selected Transition on Rejecting you must enable the Automatic Workflow Transition on rejection.

E-Mail Templates

Select the E-Mail Templates option in order to choose the email templates to apply when notifying the Approval Request and an Approval Reply emails.

Approval Reply Notification Scheme

Select the Approval Reply Notification Scheme option in order to choose the Approval Reply Notification Schema to apply when notifying the Approval Reply emails.

Minimum Required approbations/rejections

You can setup the Minimum Required approbations and rejections conditioned or unconditioned rules to specify if the approval step can be considered approved or rejected based on subset of  stakeholders reply.

Navigate on Minimum Required approbations and rejections page for further information and examples regarding this setting.