All administrative functions of Herzum Approval for team-managed projects require you to be a user with the Administrator permissions or Jira Cloud System Administrators global permission.
Overview
To access the Conditional rules Administration screen open the Project settings > Apps > Herzum approval > Conditional rules.
The Conditional Rules Administration screen let you create Conditions that you can apply on:
Approval Mappings and Single Issue Approval configurations within the same team-managed project, in order to
Require the approvals, only if the condition returns true.
Let transition the issue if the condition returns true, depending on the number of approbations or rejections.
Approval E-mail Templates
Send emails having high priority when the condition returns true.
Enable the usage of a given template for the Approval request or Reply Emails when the conditions return true.
Approvals
Enable the Approval when the conditional expression, evaluated for an issue, return true.
Notice that you can reuse a Conditional Rule across different Approval Mappings and Single Issue Approval within the same team-managed project, Approval E-mail templates and Approvals
In this section
Preliminary Settings
A conditional rule needs that you setup the user that the app uses to evaluate if the configured JQL returns true or false.
In order to evaluate a JQL properly, the used user must have Browsing permission on the concerned project.
You are able to setup a Superuser to use on any Conditional rule configuration by navigating on Manage apps → Herzum Approval → Global Configuration → Approval Superusers → Conditional Rule Superuser:
Conditional Rules Administration screen
The Conditional Rules Administration screen allows you to add, edit, delete and review your Conditional Rule configurations.
Furthermore, when moving the mouse upon the data under the Assigned Mapping columns , a window, detailing when the Conditional Rule is applied, shows up.
How to create a Conditional Rule
You are able to create a conditional rule by following the steps below:
Navigate on the Conditional Rules Administration screen and click Add Conditional Rule
Fill the fields showing up on the Conditional Rule Configuration screen
Rule Name (Required)
Conditional Rule (Required), the field expects a valid query using the Jira Query Language (JQL)
User used to evaluate the conditional rule, you have to choose the user that the app will use to evaluate the jql; available options are
Super User, the Conditional Rule is evaluated via the credential of the user selected on the Global Configuration → Approval Superusers → Conditional Rule Superuser
Current User, the Conditional Rule is evaluated via the logged user
Reporter, the Conditional Rule is evaluated via the issue's reporter
Assignee, the Conditional Rule is evaluated via the issue's assignee
Project Lead, the Conditional Rule is evaluated via the project lead
Select user, the Conditional Rule is evaluated via the selected user
Click Save.
If the User used to evaluate the conditional rule is null (e.g. reporter= Anonymous, assignee=Unassigned, current user =null) the condition will return false.
Editing a Conditional Rule
You are able to update an existing Conditional Rule.
Deleting a Conditional Rule
When deleting a Conditional Rule, the application asks to confirm:
Invalid Conditional Rule
Conditional Rule validity is based on the following variables:
Validity of the User used to evaluate the conditional rule
Validity of the Conditional Rule JQL.
When a conditional rule is invalid the Approvals panel on the issue shows the following message:
You don't have any approval mapping to this issue type in this status
In order to understand the reason why a conditional rule is invalid or for provisioning its result for a specific issue, you are able to Run test.
Examples
